CC MEETING: February 20, 2024
DATE: February 12, 2024
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Approval For The Purchase Of IT Products And Services From Freeit Data Solutions On An Existing Agreement With Texas DIR In An Amount Not To Exceed $830,000.00.
Body
BACKGROUND:
The City procures a range of IT goods and services from various DIR resellers. These items can cost anywhere from a few hundred dollars to tens of thousands of dollars. Though not required by procurement law when utilizing cooperative contracts, to ensure the best pricing, the IT department engages in competitive shopping, comparing prices from various cooperative contract resellers such as CDWG, SHI, Freeit, and others to find the lowest price and best value for items.
This request seeks approval for various purchases and FY 23-24 renewals as listed below -
Network Hardware Related To Fiber Network $371,572.86
Network Hardware Related to Colocation Data Center $187,960.94
Renewal Of Email Security Software $46,166.00
Renewal Of Backup And Recovery Software $95,570.37
Renewal Of Endpoint Security Software $50,566.55
The IT department has complied with procurement requirements through the Texas DIR. They received a low bid for each of the items listed above from Freeit Data Solutions, Inc., under the DIR Contract that this authorization will permit to go forward.
FINANCIAL IMPLICATIONS:
This authorization of $830,000.00 is budgeted and funded through the following accounts:
ACCTG UNIT ACTIVITY BUDGET AMOUNT
854105 122760199 $615,000.00
123280199
151001 $215,000.00
A 10% contingency has been included in this budgeted request.
IMPACT ON COMMUNITY SUSTAINABILITY:
The purchase of IT products and services is critical to sustaining City technology services without disruption.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approve the purchas...
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