CC MEETING: May 21, 2024
DATE: May 14, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Marc Guy, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Construction Contract With 3D Paving And Contracting, LLC For The Perry Road Improvements Project In An Amount Not To Exceed $4,585,101.20.
Body
BACKGROUND:
The Perry Road Improvements Project is located on Perry Road from Walnut Avenue to the bridge east of East Russell Avenue. Improvements for this project include reconstruction of approximately 4,000 linear feet of concrete pavement and sidewalk, replacement of 2,500 linear feet of 8-inch water line, construction of 174 linear feet of storm sewer pipe with curb inlets, and a 200 linear foot gabion wall along the south bank of Perry Branch Creek.
The engineer's estimated construction cost is $5,420,978.03. The lowest qualified proposal is approximately 19% below the estimated budget. The second lowest qualified proposal is approximately 18% below the estimated budget, while meeting all project goals.
FINANCIAL IMPLICATIONS:
Nine (9) proposals were received on May 7, 2024, which ranged from $4,409,044.00 to 5,292,219.00. The City's bid documents provide that the contract will be awarded to the bidder who provides the services at the best value to the City, including specified factors such as responsibility and responsiveness. The lowest bid was submitted by a vendor determined to be not a responsible bidder based on prior experiences with the City. The second lowest bidder was 3D Paving and Contracting, LLC. In recent years, 3D Paving has completed several projects for the City and has an excellent reputation of delivering successful projects.
3D Paving and Contracting submitted a bid of $4,451,101.20 for the project.
Typical construction contingencies for a project of this magnitude range from 3% to 7% of the total contract amount. As a cost control measure, the construction c...
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