CC MEETING: August 6, 2024
DATE: July 25, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Ravi Shah, Executive Director of Development
Title
Consider Authorizing The City Manager To Execute Change Order No. 1 With Millis Development & Construction - Dallas, LLC For Additional Work As Part Of The Woodlake Lake Enhancements Project, In An Amount Not To Exceed $230,000.00, Increasing The Total Project Contract To An Amount Not To Exceed $3,817,868.52.
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BACKGROUND:
The City of Carrollton has an existing contract with Millis Development & Construction - Dallas, LLC for the construction of the Woodlake Lake Enhancements project that was approved by Council on January 9th, 2024. The Woodlake Lake Enhancements project includes the following scope: construction of a pavilion, kayak launch platform, concrete step/plant terracing, and a new parking lot. MESA Design Associates, Inc. are under contract as the design firm for this project and were tasked with providing design bid documents.
Prior to bid closing on this project, MESA issued two addendums, both of which were received by the City. However, the second addendum that the City received was a different version than was intended for the bid documents. The City was not notified of this incorrect addendum insertion prior to bid closure.
Addendum 2 submitted by MESA added a Kayak Parking Wall and Railing to allow access to the kayak launch platform. MESA also updated the storm line and water line requirement for the project. However, this change was not documented in Addendum 2 and the change was not reflected in the bid document MESA provided. The bid documents sent to contractors on December 19th, 2023 did not accurately reflect the proposed design. The winning bid was accepted from Millis Development & Construction - Dallas, LLC in the amount of $3,587,868.52.
During the submittal process, Millis noticed the omissions to the construction plans made by MESA a...
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