CC MEETING: August 6, 2024
DATE: July 31, 2024
TO: Erin Rinehart, City Manager
FROM: Scott Whitaker, Director-Parks & Recreation
Chrystal Davis, ACM - Culture, Leisure & Support Services
Title
Consider Approval Of BID #24-059 For Fertilizer Supplies For The Parks Maintenance Department From Various Vendors In The Amount Of $90,000.00 Annually, For A Total Three-Year Contract Value Not To Exceed $270,000.00.
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BACKGROUND:
The material to be purchased from this price agreement will take care of all fertilizer requirements for City Parks.
Bid notifications were posted online, previous and interested vendors were contacted, and advertisements were placed in the Dallas Morning News, of which seven vendors responded. Multiple vendors were selected to provide the fertilizer. BWI was chosen as the primary vendor as they were the lowest overall bid on their proposal. The secondary and tertiary vendors were chosen due to lower cost for high value items.
FINANCIAL IMPLICATIONS:
The materials on BID #24-059 were approved for purchase from budgeted funds for the cost center and amount as listed below:
COST CENTER LINE ITEM BUDGET AMOUNT
PARKS - 353001 60220 - Chemicals $90,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the low bids meeting all specifications be awarded as listed below for an amount not to exceed $90,000 for the first year with two additional one-year renewal periods resulting in a total three-year contract in an amount not to exceed $270,000.00.
COMPANY ITEMS
BWI Primary Vendor
Helena Agri Enterprises, LLC Secondary Vendor
Ewing Irrigation Products, Inc. Tertiary Vendor