CC MEETING: February 4, 2025
DATE: January 28, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of One HVAC Air Handling Unit From Trane Manufacturing Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $126,016.00.
Body
BACKGROUND:
The existing City Hall chiller HVAC system was installed when the building was built in the mid-1980s and is approximately 36 years old. The chilled water-cooling compressor system was rebuilt in 2006 and is 17 years old. The system has 7 air handling units. Facilities Services replaced two air handling units in 2022 and two air handling units in 2024. The remaining 3 air handling units are all original equipment. This replacement is phase 3 of a 5-phase program. Facilities Services will also replace two air-handling units next year, (phase 4), and will replace the chiller water-cooling compressor system in phase five.
This unit performs a vital function at City Hall and serves the basement. Reliability is essential for this building and scheduled replacement maintenance will help maintain the air systems with minimum disruption to staff, citizens, and visitors to City Hall. This unit will be replaced during the basement remodeling while the area is unoccupied.
Trane Manufacturing will provide the replacement air handler. Trane Manufacturing is a Carrollton-based company that has been a reliable service provider and offers the best overall value. The replacement unit is available through the BuyBoard purchasing cooperative. Purchasing through cooperatives is allowed by state law.
FINANCIAL IMPLICATIONS:
The air handling systems will be purchased from budgeted capital funds in the amounts listed below.
Trane Manufacturing (BuyBoard) $114,560.00
Contingency Funds (if needed) $ 11,456.00
Total Cos...
Click here for full text