CC MEETING: March 25, 2025
DATE: March 10, 2025
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Granicus, Through TIPS Purchasing Cooperative, For The Purchase Of Software And Hardware In An Amount Not To Exceed $167,001.31 For The First Year, And A Five-Year Total Amount Not To Exceed $843,103.07.
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BACKGROUND:
The City of Carrollton utilizes multiple products from Granicus to enhance transparency, streamline public engagement, and improve operational efficiency. These include Legistar for managing public meetings, GovQA for handling Freedom of Information Act (FOIA) requests, Boards and Commissions software for managing appointments and applications, and GovAccess for maintaining and updating the city's website. Additionally, the first year amount in this agreement includes necessary upgrades to the city's video appliance to enable high-definition (HD) video broadcasting of public meetings, such as City Council meetings, ensuring clearer, more accessible public communication.
This agenda item aims to consolidate and co-terminate the city's existing contracts with Granicus into a single, streamlined contract, reducing administrative complexity and improving long-term budget planning.
By modernizing public meeting broadcasts, centralizing FOIA request management, and enhancing website accessibility, this initiative aligns with the city's commitment to efficient governance and improved public service delivery.
FINANCIAL IMPLICATIONS:
The breakdown of each year's expenditure is:
Year 1
$ 167,001.31
Year 2
$ 159,569.20
Year 3
$ 165,662.67
Year 4
$ 172,068.11
Year 5
$ 178,801.79
Five-Year Total
$ 843,103.07
The funds for the purchase of these products are budgeted in various departments to include IT, Marketing, and the City Manager's Office.
A 10% contingency is built into the ...
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