CC MEETING: January 21, 2025
DATE: January 3, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director, Fleet & Facility Services
Shannon Hicks, Assistant City Manager, Public Safety & Dev Services
Title
Consider Authorizing The City Manager To Approve An Agreement With Eskola, LLC Pursuant To RFP #24-051 For The Purchase And Installation Of Roof Replacement Materials For Fire Stations 3 & 4 In A Total Amount Not To Exceed $163,386.00.
Body
BACKGROUND:
This contract will be for the roof replacement of Carrollton Fire Stations 3 & 4. Work consists of, but is not limited to, the removal and replacement of any substandard roofing materials, as well as the repair of any defects of the existing materials. Roof re-coating and patching are also part of the contract scope.
Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News. A total of three (3) responses were received and they were evaluated by a three (3)-person committee. A mandatory pre-bid meeting was held and all three responsive vendors attended. Eskola, LLC was selected based on this evaluation and determined to be the best overall choice for the City.
FINANCIAL IMPLICATIONS:
The services for RFP #24-051 will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
854104 121970199 $ 71,038.00
854104 (Contingency) 121970199 10,655.00
854104 125320199 71,038.00
854104 (Contingency) 125320199 10,655.00
$163,386.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives to manage infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends the City Council authorize the City Manger to approve an agreement with Eskola, LLC pursuant to RFP #25-051 for the purchase and installation of roof replacement materials for Fire Stations No. 3 & 4 in a total amount not to exceed $163,386.00.