CC MEETING: October 22, 2024
DATE: September 30, 2024
TO: Erin Rinehart, City Manager
FROM: Cristina Rodriguez, Court Administrator
Chrystal Davis, ACM - Culture, Leisure & Support Services
Title
Consider Authorizing The City Manager To Enter Into A Contract Pursuant To RFP #24-014 With Jet Security For Court Security Guard Services In An Amount Not To Exceed $65,000.00 Annually For A Total Five-Year Contract Amount Not To Exceed $325,000.00.
Body
BACKGROUND:
This Request for Proposal is to establish an annual contract for armed security guard services for the City of Carrollton’s Municipal Court. The guards will ensure safety and security for both City employees and the community in the entrance and lobby area of the Municipal Court building.
Bid notifications were posted online, previous and interested vendors were contacted, and advertisements were placed in the Dallas Morning News. Ten (10) vendors submitted responses. Submissions were evaluated based on criteria related to pricing, implementation and operation plans, and experience. Interviews were conducted with the top three vendors and Jet Security was selected as the best value based on the factors described above.
Jet Security is a local company, but new to providing these services to the City. Their experience providing security services for state and federal government buildings, along with their well-trained personnel and competitive pricing, align with the City’s needs.
The award will be for a three-year initial term and two (2) additional, one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential five-year total contract.
FINANCIAL IMPLICATIONS:
Approved funding for Municipal Court Security Guard Services is set at $65,000.00 which is the total utilization for the vendor.
COST CENTER LINE ITEM ANNUAL BUDGET AMOUNT
141001 61190 $65,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives to provide professional and courteous service and foster a positive workplace culture.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council authorize the City Manager to enter into a contract pursuant to RFP #24-014 for Municipal Court Security Guard Services with Jet Security in an amount not to exceed $65,000.00 annually, for a total five-year contract amount not to exceed $325,000.00.