CC MEETING: December 5, 2023
DATE: November 30, 2023
TO: Erin Rinehart, City Manager
FROM: Michael Thomson, Fire Chief
Marc Guy, Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Enter Into An Agreement With Avive Solutions, Inc. For The 4 Minute City AED Program In A First Year Amount Not To Exceed $108,000.00 And An Aggregate Five-Year Amount Not To Exceed $508,000.00.
Body
BACKGROUND:
This agenda item is to authorize the City Manager to enter into an agreement with Avive Solutions, Inc. for the 4 Minute City AED program. This is a turnkey, data-driven program that will bring 200 hyper-connected AEDs to the City of Carrollton. The program is built on the proprietary Avive Connect AED that features Wi-Fi, cellular, GPS and Bluetooth connectivity integrated with Avive’s REALConnect software that allows bi-directional communication between NTECC and the Connect AED. This allows any AED within a one mile radius of a suspected sudden cardiac arrest to be audibly dispatched to the location through the AED. The integrated software also allows ease of access for important medical data to be sent to healthcare providers.
The 200 AEDs will be assigned to vetted and trained citizen volunteers who live throughout Carrollton. The goal of the program is to get an Avive Connect AED in the hands of a volunteer trained in CPR/AED to every suspected sudden cardiac arrest in Carrollton within four minutes of NTECC’s dispatching. Avive will assign a Program Implementation Manager to collaborate with Carrollton Fire Rescue through the life of the project for the purposes of creating a steering committee, delivering marketing services highlighting program adoption and implementation as well as volunteer recruitment, training the citizen volunteers and NTECC and CFR personnel, and providing ongoing data-driven system review and quality improvement oversight to the program. The Avive agreement is for five years, to be billed annually. The first-year cost is $108,000.00 with the four (4) additional years having an annual cost of $100,000, which includes a ten percent contingency. The five (5) year aggregate total cost is not to exceed $508,000.00.
FINANCIAL IMPLICATIONS:
The Metrocrest Hospital Authority will provide funding for the program annually over the next five years through its grant funding program. This purchase will be made through Avive Solutions, Inc. as a sole source provider.
IMPACT ON COMMUNITY SUSTAINABILITY:
Every second counts when a person is in cardiac arrest. During cardiac arrest, the chances of survival decrease ten percent for every minute without high-quality CPR and defibrillation from an AED. A comprehensive analysis of CFR’s EMS system data shows that Carrollton’s Public Access Defibrillation Program has been able to address about 10% of the cardiac arrests that occur in the City. Approximately 90% of cardiac arrests in Carrollton, excluding those in healthcare facilities and nursing homes, occur in a residential setting, which precludes AED access. The Avive 4 Minute City AED Program will enable Carrollton’s 911 system to potentially reach all sudden cardiac arrests that occur within the city in a shorter amount of time than it typically takes for CFR personnel to respond to these emergencies. The 4 Minute City AED Program will give the citizens of Carrollton a greater chance of surviving a sudden cardiac arrest.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of a resolution authorizing the City Manager to enter into an agreement with Avive Solutions, Inc. For The 4 Minute City AED Program.