CC MEETING: November 19, 2024
DATE: November 13, 2024
TO: Erin Rinehart, City Manager
FROM: Samantha Dean, Director of Workforce Services
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Samsara, Inc. Through An Interlocal With Sourcewell Purchasing Cooperative For Vehicle Cameras In An Amount Not To Exceed $70,000.
Body
BACKGROUND:
In June 2024, Risk Management began exploring options for vehicle cameras to curb increasing costs in auto liability claims. Over the last 3 years, the city’s insurance plan has seen an increase of 66% on average in auto liability claims. In cab cameras were recommended by the city’s Risk consultant as a potential tool in mitigating increasing auto liability claims costs. In reviewing options in the marketplace, Samsara was identified as a vendor used by other municipal organizations and has an active cooperative agreement under Sourcewell Purchasing Cooperative.
The first-year funding is to “pilot” the cameras and determine whether the Samsara program is an effective tool in the city’s overall safety program and has an impact in mitigating auto liability claims. If the pilot is successful, an addition-to-base (ATB) will be submitted for recurring funding beginning in FY26.
FINANCIAL IMPLICATIONS:
One time funding of $70,000 will be allocated from the general fund. This will outfit 115 vehicles with cameras in Public Works, Parks Maintenance, Environmental Services, Building Inspections and Fire Rescue. The Police fleet is not included in the pilot as they already have similar technology installed in their vehicles.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives to leverage technology to improve our effectiveness and efficiency.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approving an agreement with Samsara, Inc. through an interlocal agreement with Sourcewell Purchasing Cooperative in an amount not to exceed $70,000 annually.