CC MEETING: May 26, 2020
DATE: May 18, 2020
TO: Erin Rinehart, City Manager
FROM: Andy Horn, Director of Information Systems
Bob Scott, Assistant City Manager and Chief Financial Officer
Title
Consider Authorizing The City Manager To Approve A Purchase Of Network Hardware from CDW Government, LLC Through The Texas DIR Cooperative Program In An Amount Not To Exceed $894,141.25.
Body
BACKGROUND:
The Information Systems Department has completed a review of the City’s network infrastructure, the hardware which facilitates the transfer of information within and outside of our organization. This review has been in the works for approximately 18 months and was concluded in partnership with an outside consultant and our primary manufacturer’s assessment team.
Based upon the findings, this purchase will facilitate the replacement and streamlining of our network hardware, as well as the addition of items which facilitate wireless connectivity in our primary facilities. The devices will be installed and configured primarily by City staff, who will use this process as an opportunity to conduct other maintenance on the City’s network configurations.
The hardware will be purchased from CDW Government, LLC, (“CDWG”) a vendor with whom the City recently began partnering with excellent results. They are both qualified and able to provide the resources required for this project in a timely manner. This purchase is available to us through the Texas Department of Information Resources cooperative purchasing agreement, with whom CDWG has been previously awarded competitive bids.
FINANCIAL IMPLICATIONS:
The funds for the equipment are budgeted in the IS Refresh Fund (#854105-106600199). Due to the criticality of the project, a ten percent contingency has been built into the requested approval amount.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of an expenditure for network hardware from CDW Government, LLC (Texas DIR Contract #DIR TSO 4167) for $894,141.25.