CC MEETING: January 9, 2024
DATE: January 2, 2024
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Marc Guy, Assistant City Manager
Title
Consider Approval Of The Purchase Of Nine Vehicles For Various City Departments From Sam Pack Five Star Ford Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $671,228.88.
Body
BACKGROUND:
Fleet Services is recommending the purchase of four vehicles assigned to the Public Works Department, four vehicles assigned to the Parks Department and one vehicle assigned to the Police Department. The recommended purchase will consist of four Ford F-250s, three Ford F-350s, one Ford F-450 and one Ford F-550 pickup trucks. The current vehicles in the fleet will be retired per Fleet’s policy on age and maintenance. The average expected life span of these types of vehicles is ten years. The vehicles being replaced are all ten years old.
These trucks are used daily for transporting staff and towing trailers and equipment to and from job sites. Vehicles such as these are the basic backbone of the City’s fleet. The recommended replacements are being made after discussions with operators and managers to properly align vehicle specifications with current business needs.
Staff recommends purchasing the vehicles with the bid from Sam Pack Five Star Ford through the BuyBoard cooperative purchasing agreement. This cooperative purchasing entity meets all state of Texas competitive bidding requirements. Use of cooperative purchasing agencies is allowed under Texas state law.
FINANCIAL IMPLICATIONS:
The trucks will be purchased from budgeted funds from the Fleet Replacement Fund.
QUOTE:
Sam Pack Five Star Ford (via BuyBoard)
Various Ford Trucks (9) $639,265.60
Contingency funds (if needed) $ 31,963.28
Total $671,228.88
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of the purchase of nine trucks from Sam Pack Five Star Ford in an amount not to exceed $671,228.88 through an interlocal agreement with the BuyBoard purchasing cooperative. This amount includes a 5% contingency, if needed.