CC MEETING: July 2, 2024
DATE: June 26, 2024
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Marc Guy, Assistant City Manager
Title
Consider Approval Of The Purchase Of Two Vehicles From Sam Pack Five Star Ford Through An Interlocal Agreement With The Texas Smart Buy Purchasing Cooperative In An Amount Not To Exceed $92,974.00.
Body
BACKGROUND:
Fleet Services is recommending the purchase of two vehicles assigned to the Police Department. The recommended purchase will consist of two Ford F-150 pickup trucks. The current vehicles in the fleet will be retired per Fleet’s policy on age and maintenance. The average expected life span of these type of vehicles is ten years. The vehicles being replaced are both eleven years old.
These trucks are used daily for transporting staff, towing trailers and performing other needed functions. The recommended replacements are being made after discussions with operators and the Police administration to properly align vehicle specifications with current business needs.
Staff recommends purchasing the vehicles from Sam Pack Five Star Ford through the Texas Smart Buy Purchasing Cooperative Agreement. This cooperative purchasing entity meets all state of Texas competitive bidding requirements. The use of cooperative purchasing agencies is allowed under Texas law.
FINANCIAL IMPLICATIONS:
The trucks will be purchased from budgeted funds from the Fleet Replacement Fund.
Sam Pack Five Star Ford
F-150 (2) (Texas Smart Buy) $92,974.00
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of the purchase of two Ford F-150 pickup trucks from Sam Pack Five Star Ford through an interlocal agreement with the Texas Smart Buy Purchasing Cooperative in an amount not to exceed $92,974.00.