CC MEETING: November 19, 2024
DATE: November 11, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Execute Contract Amendment 2 To RFP #22-008 For Boring & Trenching For Multiple Departments From Tejas Utilities, LLC In An Amount Not To Exceed $70,953.40 For A New Contract Total Amount Of $482,258.00.
Body
BACKGROUND:
In January of 2022, City Council authorized the City Manager to approve an agreement with Tejas Utilities, LLC. for boring & trenching for multiple departments in an aggregate amount of $133,000.00 including two, one-year renewal options. In April of 2024, Council approved a contract amendment adding $278,304.60 to install conduit for residential streetlight within Carrollton Highlands and Crosby Estates from funds approved by the November 2022 bond election. The bond election approved a total budget of $500,000 to be spent toward Neighborhood Streetlights.
Once construction began it was determined that the city’s on-call contractor for Trenching and Boring had received approval to increase cost during the contract renewal period from $28/LF to $38/LF. Additionally, field conditions require 400 linear feet more conduit than the projected quantities be installed.
FINANCIAL IMPLICATIONS:
Tejas Utilities, LLC has submitted a proposal to the City of Carrollton for the additional services as described by Contract Amendment 2 to RFP#22-008 Boring & Trenching in an amount not to exceed $70,953.40. The revised contract amount would be $482,258.00 for this year. The necessary funding is available from bond sales authorized by the 2022 Bond Election for Residential Streetlight Projects.
ACCOUNT UNT ACCOUNT BUDGET AMOUNT
Traffic Operations Street Account $100,000.00 +
& Capital Projects Contract Amendment 1 $278,304.60 +
Contract Amendment 2 $70,953.40
Parks R/M Svcs - Structures $8,000.00
Community Development Other Professional Services $25,000.00
Total $482,258.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the City Council approve Contract Amendment 2 to RFP #22-008 for boring and trenching for multiple departments from Tejas Utilities, LLC in an amount not to exceed $70,953.40, for a new contract total amount of $482,258.00 to complete the conduit installation for Carrollton Highlands and Crosby Estates streetlight installation. The additional funds will come from the 2022 Bond Election for Residential Streetlight Projects. Total bond funds being requested to be used for Neighborhood Streetlight Projects are $349,258.00 which is equivalent to the sum of Contract Amendment 1 and Contract Amendment 2.