CC MEETING: July 8, 2025
DATE: July 1, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager, To Acquire A Certain Parking Lot Easement For The Construction Of Woodlake Lake Enhancements Phase 1 Project; Determining The Public Use And Necessity For Such Acquisition; Authorizing The Acquisition Of Property Rights Necessary For Said Project; Authorizing The City Manager To Take All Steps Necessary To Acquire The Needed Property Rights In Compliance With All Applicable Laws And Resolutions.
Body
BACKGROUND:
This resolution will provide authorization to acquire the necessary parking lot easement to construct the parking lot improvements included in the Woodlake Lake Enhancements Phase 1 Project. To facilitate the construction of the project, it is necessary for the City to acquire a parking lot easement from Holy Covenant United Methodist Church. The specific parcel is identified in the Location Map.
The Woodlake Lake Enhancements Phase 1 Project scope of work was approved by Council in January of 2021. Design efforts on the project began in early 2021, and the project was bid for construction in the spring of 2024 (currently under construction). The scope of the project includes an overlook, trail improvements, kayak launch, landscaping and lighting improvements, food truck parking, and a dedicated parking lot and pedestrian crossing across Peter’s Colony Road. To construct the dedicated parking lot for the project, an easement from Holy Covenant United Methodist Church is necessary. This easement will allow for the parking lot to be constructed on the church’s property and allow for the city to retain rights to the parking lot for needed maintenance.
Holy Covenant United Methodist Church has already agreed to move forward with the city’s acquisition of the easement on their property.
FINANCIAL IMPLICATIONS:
The city will pay a one-time fee for the parking lot easement in the amount of $167,841.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
- Sustaining quality of life - By having a parking lot for Woodlake Lake, users of the park and trail will no longer have to rely only on street parking to access the amenities. The parking lot and dedicated street crossing will make for a safer experience for pedestrians and motorists.
- Sustaining day-to-day operations - Having a dedicated easement for the parking lot will allow the city to provide maintenance services for the lot as needed as well as quickly address any repairs that may be needed in the future.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to take all steps necessary to acquire the needed property rights in compliance with all applicable laws and resolutions;