CC MEETING: February 20, 2024
DATE: February 12, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Marc Guy, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Construction Contract With 3D Paving And Contracting, LLC For The 2022 Miscellaneous Streets Reconstruction Project For The Reconstruction Of Jackson Road, From Josey Lane To McCoy Road, And Study Lane In An Amount Not To Exceed $3,077,485.50.
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BACKGROUND:
This contract will provide for the reconstruction of Study Lane and Jackson Road (McCoy Road to Josey Lane). The project consists of approximately 3,500 linear feet of street and sidewalk reconstruction. This project was approved by the voters as part of the 2018 Bond Election.
The duration of construction is 270 calendar days. Project signs will be placed at the ends of each street during construction. All residents and/or businesses will be notified in writing regarding the construction schedule prior to the start of construction. Additional handouts will be distributed as required during the project.
FINANCIAL IMPLICATIONS:
Ten bids were received on January 30, 2024. The low bid, in the amount of $2,897,485.50, was submitted by 3D Paving and Contracting, LLC. The engineer’s estimate for the project was $3,677,300.00. 3D Paving has performed numerous projects in Carrollton, most recently the Crosby Estates Phase 1 and Nob Hill Section 1 street replacement projects. Funding is available in the Streets Consolidated account.
With this street reconstruction staff recommends the inclusion of a construction contingency. The construction contingency provides an expedient manner to accommodate unforeseen costs and minor additions in work common in all construction projects. Examples include unexpected conditions discovered during construction and changes to design that were not possible during plan generation. All charges against the contingency must be supported by detailed pricing information and approved by the City through a formal change order. However, having advanced Council authorization ensures that work progress is not impeded. Typical construction contingencies for a project of this magnitude range from 2% to 5% of the total contract amount. As a cost control measure, the construction contingency for this project is recommended at 3.1%, or $90,000.00.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
- Sustaining quality of life - The project should improve the appearance of the surrounding neighborhoods and improve the riding surface of the affected roadways.
- Sustaining day-to-day operations - The replacement of substandard street and sidewalk pavement should reduce the need for non-scheduled or emergency repairs.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council authorize the City Manager to enter into a contract with 3D Paving and Contracting, LLC in an amount not to exceed $3,077,485.50 ($2,987,485.50 low bid plus a $90,000.00 construction contingency) for the 2022 Miscellaneous Streets Reconstruction Project for Study Lane and Jackson Road.