CC MEETING: August 19, 2025
DATE: July 30, 2025
TO: Erin Rinehart, City Manager
FROM: Heather Smith, Recreation Manager
Chrystal Davis, ACM - Culture, Leisure & Support Services
Title
Consider Authorizing The City Manager To Enter Into An Agreement For The Purchase And Installation Of Cardio Equipment And Weight Equipment From Comm-Fit For The Crosby Recreation Center, Rosemeade Recreation Center, And Senior Center Through An Inter-Local Agreement With Buy-Board In An Amount Not To Exceed $269,295.22.
Body
BACKGROUND:
Staff is seeking approval to replace aging cardio equipment and add new strength equipment at three City recreation facilities. This includes replacing 12 pieces at Crosby Recreation Center, 21 at the Senior Center, and 4 at Rosemeade Recreation Center, along with the addition of 4 new weight machines: an Ab/Back machine, a Biceps/Triceps machine, a rower, and a Versaclimber. The updated cardio inventory will include treadmills, ellipticals, recumbent bikes, and upright bike.
The current equipment has exceeded its useful life, with warranties expired and increasing patron demand. Staff has selected True Fitness, a brand well received by members and currently in use across facilities. The equipment will be purchased through Comm-Fit, the North Texas vendor for True Fitness and an approved BuyBoard vendor.
FINANCIAL IMPLICATIONS:
The equipment and installation will be funded out of the Equipment Replacement Fund which is made up of revenues from the memberships at Recreation Centers for replacement of equipment. A 10% contingency was added.
Comm-Fit is part of the Buy Board Cooperative and old equipment will be sold to Comm-Fit to offset cost to the new equipment.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the purchase and installation of 37 pieces of cardio equipment and 4 pieces of strength equipment for the Crosby, Rosemeade, and Senior Recreation Centers from Comm-Fit in an amount not to exceed $269,295.22.