CC MEETING: July 16, 2024
DATE: July 9, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Krystle Boise, Strategic Services Director
Title
Consider Approval Of BID #24-055 From R&A Legacy Construction LLC For The Alley Improvement Program In An Amount Not To Exceed $1,500,000.00 Annually For A Total Three Year Contract Amount Not To Exceed $4,500,000.00.
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BACKGROUND:
This contract will be utilized by Public Works to reduce the pending backlog of concrete alley repairs. This contract focuses on concrete panel repairs to alleys having a pavement condition index rating between 45 and 55 located in residential subdivisions. This Alley Improvement Program will be funded by reimbursement funds received annually from Republic Services for the maintenance of City of Carrollton alleys.
On June 13, 2024, the City issued BID #24-055 for the Alley Improvement Program. Bid notifications were posted online, interested vendors were contacted and advertisements were placed in the Dallas Morning News. The bid closed on June 28, 2024. Ten vendors submitted responses.
The Public Works Department reviewed the submissions and selected R&A Legacy Construction LLC based on the lowest responsive bid. The award will be for a one-year initial term. The award also includes two additional one-year renewal options if mutually agreed upon by the City and the vendor, for a potential three-year total contract not to exceed $4,500,000.00.
FINANCIAL IMPLICATIONS:
The services on BID #24-055 will be purchased from budgeted funds from the cost center in the amount as listed below:
ACCOUNTING UNIT ACTIVITY NUMBER BUDGET AMOUNT
854460 - Streets Consolidated 122140499 $1,500,000.00
The quantities listed on the tab sheet and in the bid document were stated as estimates only. The staff recommended approval amount is based on the Public Works Department’s budget allocation for the purpose of the alley improvement program.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve BID #24-055 from R&A Legacy Construction LLC for the Alley Improvement Program in an amount not to exceed $1,500,000.00 annually for a total three-year contract amount not to exceed $4,500,000.00.