CC MEETING: September 24, 2024
DATE: September 10, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Shannon Hicks, Assistant City Manger
Title
Consider Approval Of Bid #24-063 For Water Meters From Zenner USA And Neptune Technology Group Inc. In An Amount Not To Exceed $160,000.00 Annually For A Total Four-Year Contract Amount Not To Exceed $640,000.00.
Body
BACKGROUND:
The materials to be purchased from this agreement will be for residential and commercial water meters. The water meters allow for the continuation of operations and maintenance for utility service. This is important for residents as it ensures fair water charges based on accurate and reliable measurements on flow usage.
On August 19, 2024, the City issued BID #24-063 for water meters. Two vendors submitted a response, Zenner USA and Neptune Technology Group, Inc. The Public Works Department reviewed the submissions and will award to both vendors. Awarding to both Zenner USA and Neptune Technology Group, Inc. will ensure availability for all materials needed and minimize supply chain delivery issues.
The award will be for a one-year initial term. The award also includes three additional, one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential four-year total contract amount not to exceed $640,000.00.
FINANCIAL IMPLICATIONS:
The water meters listed on BID #24-063 will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
405004 - Meter Repair Services 60935 $160,000.00
The quantities listed on the tab sheet and in the bid document were stated as estimates only. The staff-recommended approval amount is based on the Public Works Department’s budget allocation for the purpose of water meters.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve BID #24-063 for water meters from Zenner USA and Neptune Technology Group Inc. in an amount not to exceed $160,000.00 annually for a total four-year contract amount not to exceed $640,000.00.