City Council Meeting Date: November 3, 2026
Date: October 20, 2026
To: Erin Rinehart, City Manager
From: Dwayne Bianco, Director of Fleet and Facilities
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of Various Equipment From ASCO Equipment Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $877,889.03.
Body
Background:
Fleet Services recommends the purchase of multiple pieces of heavy equipment to support the operational needs of the Public Works Department, including significant additions to the Stormwater Division. These purchases align with the Fleet Replacement Policy and support both replacement cycles and strategic capability enhancements.
The Stormwater Division is requesting approval for two new equipment additions:
• A Hitachi HX210 Excavator
• A Case TV620B Track Loader
These units will expand the division’s capacity to perform critical stormwater functions, including:
• Routine and large-scale drainage maintenance
• Vegetation and brush control along channels and easements
• Removal of sediment, debris, and obstructions that contribute to flooding
• Rapid deployment after storm events to clear drainage pathways
• Improved access to off-road and difficult-to-reach areas with heavy equipment
Investing in these assets will significantly improve stormwater system performance, reduce reliance on contracted services, and enhance emergency response readiness.
Additional equipment included in this request replaces aging assets in accordance with established replacement criteria related to service hours, maintenance costs, and operational reliability.
Vehicle and Equipment Assignments:
• Hitachi HX210 Excavator - New addition for Stormwater Division
• Case TV620B Track Loader - New addition for Stormwater Division
• Case 621G Loader - Replaces Public Works Unit 70039
• One Bobcat G35S-7LP Forklift - Replaces Public Works Unit 9274
• One Bobcat G35EC-7LP Forklift - Replaces Public Works Unit 9275
• Two Woods BW15-52 Brush Cutters - Replaces Stormwater Units 8288 & 8290
• Airman 185cfm Compressor Trailer - Replaces Public Works Unit 9254
Financial Implications:
These purchases will be funded using previously budgeted amounts from the Stormwater Fund, Fleet Replacement Fund, SW Replacement Fund, and Water Fund.
QUOTE:
Hitachi HX210 Excavator: (Stormwater) $ 320,600.00
Case TV620B Track Loader: (Stormwater) $ 154,650.00
Case 621G Loader: (PW 70039 replacement) $ 160,250.00
Bobcat G35S-7LP Forklift (PW 9274 replacement) $ 52,250.00
Bobcat G35EC-7LP Forklift (PW 9275 replacement) $ 34,900.00
(two) Woods Brush Cutters (Stormwater 8288 & 8290) $ 49,030.94
Airman 185cfm compressor (PW 9254 replacement) $ 26,400.00
Contingency if needed: $ 79,808.09
Total: $ 877,889.03
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Stormwater Fund Mobile Equipment $ 522,775.00
Fleet Replacement Fund Mobile Equipment $ 272,140.00
SW Replacement Fund Mobile Equipment $ 53,934.03
Water Fund Mobile Equipment $ 29,040.00
Impact on Community Sustainability:
This purchase ensures that City staff have reliable, mission-appropriate equipment to maintain essential public infrastructure, support storm resilience, and provide timely response to community needs. Enhanced stormwater capabilities directly contribute to flood prevention, public safety, and long-term infrastructure sustainability, aligning with City Council strategic goals.
Staff Recommendation/Action Desired:
Staff recommends that the City Council authorize the City Manager to approve a contract for the purchase of multiple pieces of equipment from ASCO Equipment through an interlocal agreement with the BuyBoard Purchasing Cooperative, in an amount not to exceed $877,889.03. This amount includes a 10% contingency, if needed.