CC MEETING: February 20, 2024
DATE: February 13, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Marc Guy, Assistant City Manager
Title
Consider Approval Of BID #24-009 For Water And Sanitary Sewer Supplies From Various Vendors In An Amount Not To Exceed An Initial Term Total Of $315,000.00 Annually, For A Total Three-Year Contract Not To Exceed $945,000.00.
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BACKGROUND:
This bid is for supplies and materials for construction repairs and maintenance of water and sanitary sewer lines in the City. On January 17, 2024, the City issued BID #24-009. Supplies include pipe, pipe fittings and multiple other items needed to repair broken water and sanitary sewer lines. Bid notifications were posted online, interested vendors were contacted and advertisements were placed in the Dallas Morning News. The bid closed on February 1, 2024. Six vendors submitted responses.
The Public Works Department reviewed the submissions and selected vendors based on the lowest responsive bid per item. The Department elected to award the bid to five vendors by line item based on the need for an adequate supply of parts and to maintain continuation of operations if a single vendor can’t provide the needed supplies. One vendor was not chosen because of several ‘no bids’ on critical line items.
The award will be for supplies and materials for a one-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendors, for a potential three-year total contract.
FINANCIAL IMPLICATIONS:
The supplies will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Water Distribution 405002-60930 $162,736.00
Wastewater 405003-60930 $24,000.00
Meter Repair Services 405004-60930 $45,542.00
Utility Replacement Program 405005-60930 $82,100.00
TOTAL $314,378.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s strategic goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the City Council award BID #24-009 to the vendors listed below in an amount not to exceed $315,000.00, with an option to renew for two additional one-year periods, for a total three-year contract value not to exceed $945,000.00.
North Texas Winwater Co.
Consolidated Pipe & Supply Company, Inc.
Ferguson US Holdings, Inc.
ACT Pipe Supply, Inc.
Core & Main LP