CC MEETING: May 21, 2024
DATE: May 14, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Marc Guy, Assistant City Manager
Title
Consider Approval Of BID #24-028 For Concrete From Holcim In An Amount Not To Exceed $549,000.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $1,647,000.00.
Body
BACKGROUND:
This bid is for concrete materials to be used for street projects and miscellaneous repairs within the City. On March 18, 2024, the City issued BID #24-028 for concrete. Bid notifications were posted online, interested vendors were contacted and advertisements were placed in the Dallas Morning News. The bid closed on April 22, 2024. Three vendors submitted responses.
The Public Works Department reviewed the submissions and selected a vendor based on the lowest responsive bid per item. The two non-bid items will not be purchased as the City does not typically use that material.
The award will be for concrete for a one-year initial term. The award also includes two additional, one-year renewal options, if mutually agreed upon by the City and the vendors, for a potential three-year total contract.
FINANCIAL IMPLICATIONS:
The concrete from BID #24-028 will be purchased from budgeted funds for the cost centers in the amounts listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Streets 402001-60310 $423,000.00
Drainage 405003-60310 $ 3,000.00
Traffic Signals 405004-60310 $ 1,000.00
Water Distribution 405002-60310 $ 85,000.00
Wastewater 405003-60310 $ 30,000.00
Parks Maintenance 353001-60310 $ 7,000.00
TOTAL $549,000.00
The staff-recommended approval amount is based on the Public Works and Parks Departments’ budget allocation for the purpose of purchasing concrete materials. The quantities listed on the tab sheet and in the bid document were stated as estimates only.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve BID #24-028 for concrete from Holcim in an amount not to exceed $549,000.00 annually, for a total three-year contract amount not to exceed $1,647,000.00.