City Council Meeting Date: November 3, 2026
Date: October 20, 2026
To: Erin Rinehart, City Manager
From: Dwayne Bianco, Director of Fleet and Facilities
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of Six Ford Super Duty Truck’s From Caldwell Country Ford Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $525,097.24.
Body
Background:
Fleet Services recommends the purchase of six Ford Super Duty trucks to be assigned to the Parks, Public Works, Stormwater, and Fire Departments. These vehicles are scheduled for replacement in accordance with the Fleet Replacement Policy due to age, accumulated maintenance costs, and operational hours. Replacing these units will improve reliability, reduce maintenance downtime, and ensure City staff have the appropriate equipment to support daily operations.
Additionally, one Ford F-350 is requested as a new addition to the Stormwater Division fleet. This vehicle will enhance the division’s ability to transport crews and equipment, tow operational trailers, and access off-road drainage areas more effectively.
Vehicle assignments and replacements are as follows:
• One Ford F-250 (replaces Parks Unit 4267)
• One Ford F-250 (replaces Public Works Unit 5065)
• One Ford F-350 (new addition for Stormwater Division)
• Two Ford F-450 trucks (replace Public Works Units 5057 and 5059)
• One Ford F-550 medic chassis (replaces Fire Unit 30006)
Financial Implications:
These vehicles will be purchased using funds from the Fleet Replacement Fund and the Stormwater Fund.
QUOTE:
(one) Ford F-250 Truck’s: (Parks 4267 replacement) $ 55,503.00
(one) Ford F-250 Truck’s: (PW 5065 replacement) $ 55,503.00
(one) Ford F-350 Truck: (Stormwater new addition) $ 99,361.53
(two) Ford F-450 Truck’s: (PW 5057 & 5059 replacement) $ 196,894.60
(one) Ford F-550 Chassis: (Fire 30006 replacement) $ 70,099.00
Contingency if needed: $ 47,736.11
Total: $ 525,097.24
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Replacement Fund Mobile Equipment $ 415,799.56
Stormwater Fund Mobile Equipment $ 109,297.68
Impact on Community Sustainability:
This purchase supports the City Council’s strategic goal of ensuring staff have reliable equipment to maintain essential public services, promote operational efficiency, and uphold a high level of service to the community.
Staff Recommendation/Action Desired:
Staff recommends that the City Council authorize the City Manager to approve a contract for the purchase of six Ford Super Duty trucks from Caldwell Country Ford through an interlocal agreement with the BuyBoard Purchasing Cooperative, in an amount not to exceed $525,097.24. This amount includes a 10% contingency, if needed.