CC MEETING: December 3, 2024
DATE: November 18, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Construction Contract With Apple Pavement Services For The City-Wide Sidewalk Improvements Phase 4 Project In An Amount Not To Exceed $1,589,772.75.
Body
The original City-Wide Sidewalk Improvements project began in 2016 as a three-phase program. Phase 4 includes newly added locations and previous locations left incomplete due to cost considerations in Phase 3. The program was developed to identify and facilitate the prioritization of sidewalk improvements across the city. Sidewalks were identified for improvement if there were large cracks, severe cross slopes, dropped/raised panels, or other potential tripping hazards.
This contract for the City-Wide Sidewalk Improvements Phase 4 project will provide for the construction of sidewalk improvements and associated appurtenances at approximately 13 locations throughout the City of Carrollton. Improvements include the replacement or new construction of approximately 11,300 LF of concrete sidewalk, ramps, and trails. Locations are present along a variety of road types, from major city arterials to residential streets (See location map). The Engineering Estimate for this project was $1,260,160.00 and the contract duration is 255 calendar days.
FINANCIAL IMPLICATIONS:
Nine (9) proposals were received on October 28, 2024. State Law requires evaluation of all selection criteria, which includes not only the contract price but the validity or reliability of the price along with the contractor’s qualifications, such as performance on past similar projects, experience of personnel assigned to the project, and the magnitude of municipal work previously completed.
Out of the eligible proposals submitted, the qualified low bidder was Apple Pavement Services, with a bid of $1,589,772.75. Three bidders were not considered due to failure to meet minimum bid requirements. Apple Pavement Services has a strong reputation performing a large variety of work with the City of Ferris over the last five years and appears to have an overall positive reputation supported by remaining reference statements. Based upon the price and qualifications, Apple Pavement Services is concluded to be the most qualified contractor for this project and offers the best overall value to the City. Funding is available in Streets Consolidated fund.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
• Improving quality and safety of city-wide pedestrian infrastructure
• Filling in gaps in the sidewalk along business corridors
• Reducing required sidewalk repairs and maintenance
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to approve a construction contract with Apple Pavement Services LLC for the City-Wide Sidewalk Improvements Phase 4 project in an amount not to exceed $1,589,772.75.