City Council Meeting Date: May 26, 2026
Date: May 15, 2026
To: Erin Rinehart, City Manager
From: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute Contract Amendment No. 3 With MESA Design Associates, Inc., For Additional Design Services On The Woodlake Lake Enhancements Project In An Amount Of $4,580.00, Increasing The Total Amount Not To Exceed $274,065.00.
Body
Background:
City Council approved a professional services agreement with MESA Design Associates, Inc. on January 12, 2021, in the amount of $234,390.00. This contract provided for architectural and engineering services for the purpose of design and construction support for the Woodlake Lake Enhancements Project. Previously, this contract was amended two times:
• Amendment No. 1 - put in place in August 2022 to include additional surveying and geotechnical services for additional civil design drawings and environmental/hydrologic permitting activities (contract change of $18,665.00 to a total of $253,055.00);
• Amendment No. 2 - put in place in July 2025 to add additional scope for irrigation design revisions and design of a stormwater headwall (contract change of $16,430.00 to a total of $269,485.00).
The current amendment addresses additional design scope necessary to address the following issues:
- Design of custom light pole base to avoid existing gas line
- Design of additional guardrail and landscaping to provide retaining wall protection
The additional items are needed to complete the project to ensure that the proposed improvements at Woodlake Lake meet the original design criteria and are safe for pedestrians, cyclists, and automobiles. With the above design additions, the contract is proposed to be amended to allow for an additional $4,580.00 to be added to the overall cost of the project. This third amendment will bring the contract total to $274,065.00. The project itself is in its final stages (approximately 95% complete), and this amendment will allow the consultant to complete the remaining work on the project. Staff has reviewed the consultant’s proposal and has deemed it fair and reasonable.
Financial Implications:
MESA Design Associates, Inc. has submitted a proposal to the City of Carrollton to perform the additional engineering design services for Contract Amendment No. 3 for an amount not to exceed $4,580.00. Funding for this amendment is available in the Parks Fund.
Impact on Community Sustainability:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
• Improving safety and user experience within the Woodlake Lake area by addressing design needs such as guardrail improvements, custom light pole bases, and enhanced landscaping, which supports a safe and welcoming environment. (Hospitality)
• Enhancing access to outdoor amenities, trails, and natural features around Woodlake Lake, which strengthens connectivity and supports active recreation. (Healthy, Accessible)
• Supporting a vibrant and engaging community space that attracts residents and visitors to enjoy local natural areas, contributing to a thriving community. (Healthy)
Staff Recommendation/Action Desired:
Staff recommends authorizing the City Manager to negotiate and execute Contract Amendment No. 3 with MESA Design Associates, Inc., for additional design services on the Woodlake Lake Enhancements project in an amount of $4,580.00, increasing the total amount not to exceed $274,065.00.