CC MEETING: August 6, 2024
DATE: July 29, 2024
TO: Erin Rinehart, City Manager
FROM: Roberto Arredondo, Chief of Police
Vic Humphrey, Assistant Police Chief
Rex D. Redden, Executive Director of Public Safety
Title
Consider Approval of RFP #24-025 For School Crossing Guard Services To All City Management Services In An Amount Not To Exceed $387,028.80 Annually For A Total Four-Year Contract Amount Not To Exceed $1,624,615.20.
Body
BACKGROUND:
There are currently 34 school crossing locations serving Carrollton, Farmers Branch, Lewisville, and Dallas ISD schools that are located within the City of Carrollton. This award to All City Management Services has them assuming full responsibility of the day-to-day operations for the City’s crossing guard program, including recruitment, background checks, training, worker’s compensation insurance and general liability insurance.
The City requested proposals from interested vendors highlighting their ability to provide school crossing guard services. Bid notifications were posted online and in the Dallas Morning News and previous and interested vendors were contacted. The submissions were reviewed and evaluated against criteria in the request for proposal (RFP) bid document. The award will be for a one-year initial term with three additional, one-year renewal options, if mutually agreed upon by the City and the vendors, for a potential four-year total contract.
FINANCIAL IMPLICATIONS:
The services will be purchased from budgeted funds for the cost center and amount as listed below.
ACCOUNTING UNIT ACTIVITY NUMBER BUDGET AMOUNT
201001 Police Management Services 61190 $387,028.80
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of focusing on quality of life in our community so all feel safe, valued, respected, and welcomed.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve RFP #24-025 for School Crossing Guard Services to All City Management Services in an amount not to exceed $387,028.80 annually for a total four-year contract amount not to exceed $1,624,615.20.
NOTE: The staff-recommended approval amount is based on the Police Department’s budget allocation for the purpose of school crossing guards.