CC MEETING: October 14, 2025
DATE: October 6, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider Authorizing The City Manager To Negotiate And Execute A Services Contract With CSRS, LLC Through The TxShare State Cooperative For Grant Management Support Services In An Amount Not To Exceed $800,000.00.
Body
BACKGROUND:
The City of Carrollton regularly pursues and receives federal and state grants to support major capital projects, including transportation, drainage, parks, and trail initiatives. These funds provide significant opportunities to leverage local resources, but they also require specialized administration, compliance with federal regulations, and detailed reporting.
Grant administration is complex and resource-intensive, involving documentation, monitoring, auditing, and coordination with multiple agencies. In order to ensure compliance and maximize the effectiveness of awarded funds, staff recommends contracting with CSRS, LLC through the TxShare state cooperative. CSRS has extensive experience in federal grant administration and disaster recovery funding, enabling the City to more efficiently manage grants on an as-needed basis while allowing staff to focus on timely project delivery.
FINANCIAL IMPLICATIONS:
The proposed contract will provide authorization to spend up to $800,000.00. Funds will be allocated on a project-by-project basis and charged to the appropriate capital or operating fund depending on the type of grant-supported project. Costs will be assigned to eligible projects as needed.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
- Supporting the development of community amenities such as parks, trails, and infrastructure that enhance quality of life (Hospitality)
- Improving efficiency and effectiveness in project delivery through specialized support (Optimize)
- Fostering resiliency and accountability in managing federal funds to deliver projects that strengthen Carrollton’s neighborhoods and long-term sustainability (Motivate)
- Leveraging outside funding to maximize local resources and steward taxpayer dollars responsibly (Economical)
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to enter into a services contract with CSRS, LLC through the TxShare state purchasing cooperative for grant management support in an amount not to exceed $800,000.00.