CC MEETING: June 3, 2025
DATE: May 21, 2025
TO: Erin Rinehart, City Manager
FROM: Elliott Reep, Emergency Management Coordinator
Rex Redden, Executive Director of Public Safety
Title
Consider A Resolution For The Ratification Of Emergency Storm Debris Removal Services By Crowdergulf, LLC. In An Amount Not To Exceed $510,800.
Body
BACKGROUND:
On the morning of March 4th, 2025, the City of Carrollton was impacted by a severe thunderstorm wind event. During this event, over two thirds of the city were impacted by 75 mph to 85 mph straight line winds. The total estimated debris exceeded 40,800 cubic yards.
In the aftermath of the storm, damage assessments made it evident that significant tree and vegetation damage had occurred throughout the city. During the first week and a half following the storm the city’s normal bulk waste hauler attempted to remove storm debris in addition to providing their regular service. However, their efforts were exacerbated by the spring-cleaning season, and by March 19th it was evident that further disaster debris removal resources were necessary.
The City activated its disaster debris removal contract with CrowderGulf on March 21st, 2025, and CrowderGulf mobilized and started collecting storm debris on March 24th. The CrowderGulf contract specified a one-time mobilization and demobilization fee of $2,500 per truck, a daily rate of $3,600 per truck per day, and $2,000 per wheel loader per day; a wheel loader is used to push debris from an area a truck cannot access to where the debris can be picked up. Operations began with four trucks and one wheel loader but were expanded to six trucks and two-wheel loaders for maximum efficiency during the response. Crowder Gulf operations concluded on April 15th after collecting an estimated 34,665 cubic yards (7,799.63 tons) of storm debris in 23 days. When combining this with all other City collection efforts from the date of the storm, the total estimated storm debris collected was 40,875.25 cubic yards (9,041.68 tons) in 42 days. For reference, Republic Service’s typical brush/bulk collection per year is 6,564 tons.
IMPACT ON COMMUNITY SUSTAINABILITY:
The ratification shows effective emergency preparedness for the major events. Having the contract in place, allowed for quick response and return to normal business operations.
FINANCIAL IMPLICATIONS:
The total for all operations under the contracted rates amounted to $510,800 and was budgeted through a transfer from the General Fund excess fund balance to the Solid Waste Fund.
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
531002 61190 $510,800
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council ratification of the expenditure for emergency storm debris removal service and payment to Crowder Gulf, LLC. in an amount not to exceed $510,800.