CC MEETING: September 15, 2026
DATE: August 26, 2026
TO: Erin Rinehart, City Manager
FROM: Melissa Everett, Finance Director
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Renew Agreements With Various Furniture Vendors Through Interlocal Cooperative Agreements With Collin County Governmental Purchaser’s Forum And Collin County College In An Amount Not To Exceed $880,000.00 For Fiscal Year 2027.
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BACKGROUND:
The Finance Department maintains the citywide furniture contract, which supports the City’s administrative directive of providing a consistent and uniform look for furniture purchases across the City. The contract is primarily used for planned furniture purchases requested by departments and replacement items to keep on hand, such as office chairs. The contract is also used by other departments for as-needed furniture purchases throughout the fiscal year or for any construction/renovation projects that have a furniture need.
The City contracts furniture purchases through an interlocal agreement with the Collin County Governmental Purchaser’s Forum (CCGPF) and Collin County College Request for Proposal (RFP) Number FY2024-RFP-003. This request will allow the City to continue to use the contracts for fiscal year 2027 (FY27). The contracted vendors include Facilitech dba Business Interiors, GL Seaman & Company, Plano Office Supply, Blue Box LLC, and Library Interiors of Texas LLC.
These contracts provide access to the above vendors, along with substantial cost savings for furniture and design services. Being able to contract with multiple vendors also provides departments greater choice for furniture purchases and alternatives in the event goods or services aren’t available from certain vendors.
FINANCIAL IMPLICATIONS:
The City maintains a furniture budget of $60,000.00 for planned and replacement furniture purchases each fiscal year which is overseen by the Finance Department - Purchasing Division. An additional $600,000.00 is included for furniture purchases related to current and future projects, such as the Detention Center, Rosemeade and Crosby Recreation Centers, and the City Hall 1st Floor security upgrades. Other furniture may be purchased as needed from various department budgets in an amount not to exceed $140,000.00. The total also includes a 10% contingency covering unplanned purchases throughout FY27.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives of adapting business practices to respond to changing conditions and to allocate resources for optimal results.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to enter into agreements with various furniture vendors through an Interlocal Cooperative Agreement with the Collin County Governmental Purchaser’s Forum and Collin County College in an amount not to exceed $880,000.00 for Fiscal Year 2027.