CC MEETING: September 24, 2024
DATE: September 16, 2024
TO: Erin Rinehart, City Manager
FROM: Samantha Dean, Director of Workforce Services
Chrystal Davis, Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Enter Into Agreements With Cigna, MetLife / Superior Vision, and Standard Insurance In An Amount Not To Exceed $716,735.00 Per Year, For A (3) Three-Year Total Contract Amount Not To Exceed $2,150,208.00
Body
BACKGROUND:
The City issued RFP #24-012 in June for Medical Third-Party Administration (TPA), Dental, Pharmacy Benefit Management (PBM), Vision and Life and Disability Insurance services. Vendors were notified of the RFP via the City’s electronic bidding system and the City received proposals from twenty-four (24) vendors. After review and analysis of the submissions, the City’s benefits consultant HUB International and City staff recommend awarding Medical TPA, Dental and PBM services to Cigna; MetLife/Superior Vision as the Vision insurance provider; and the Standard Insurance as the Life and Disability insurance provider. The selected vendors were more competitive on pricing, services offered and have extensive municipal experience, including providing these services to the City of Carrollton.
FINANCIAL IMPLICATIONS:
Cigna issued a quote for Medical, Dental and PBM services that would cost the City $1,074,734.00 over a (3) three-year period, including contingency.
MetLife / Superior Vision issued a quote for vision insurance that would cost the City $230,156.00 over a (3) three-year period, including contingency.
Standard Insurance issued a quote for Life and Disability that would cost the City $845,318.00 over a (3) three-year period, including contingency.
Funds for these employee benefits will be paid out of the Employee Health Fund, which is funded by employer and employee contributions.
Executing contracts with Cigna and Standard Insurance guarantees rates for (3) three-years and includes two, (2) two-year renewal options. Executing a contract with MetLife/Superior Vision guarantees rates for (3) three-years and includes one, (2) two-year renewal option. All contracts include a 10% contingency for the awarded amounts and all contracts begin January 1, 2025.
IMPACT ON COMMUNITY SUSTAINABILITY:
Offering the aforementioned benefits aligns with the City Council’s goals and objectives of attracting and retaining a diverse, motivated, and qualified team.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends adoption of the attached resolution authorizing the City Manager to execute contracts with Cigna, MetLife/Superior Vision and Standard Life Insurance to be effective January 1, 2025.