CC MEETING: December 2, 2025
DATE: November 21, 2025
TO: Erin Rinehart, City Manager
FROM: Samantha Dean, Director of Workforce Services
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Samsara, Inc. Through An Interlocal With Sourcewell Purchasing Cooperative For Vehicle Cameras In An Amount Not To Exceed $96,660.74 Annually, For A Total Three-Year Contract Amount Not To Exceed $289,982.22.
Body
BACKGROUND:
In January 2025, Risk Management launched a one-year pilot program implementing the Samsara dash camera system across a portion of the City’s vehicle fleet. The purpose of the pilot was to evaluate the system’s effectiveness in advancing the City’s overall safety initiatives and reducing auto liability claims costs.
Throughout the first year, the dash camera program has delivered valuable insights into several key operational areas, including driver behavior, fleet maintenance and health, and documentation of safety incidents. The system’s analytics have enabled departments to proactively identify training needs, enhance operational efficiency, and provide targeted coaching to employees following safety-related events. In addition, the platform’s reporting and analytics tools have improved visibility into vehicle utilization patterns and fleet performance metrics, supporting data-driven decision making across departments.
Funding to continue the dash camera program on an ongoing basis has been included in the Risk Management budget. Several other departments have expressed interest in participating in the program and have identified departmental funding to equip their vehicles with dash camera technology.
FINANCIAL IMPLICATIONS:
To continue the program, recurring funding of $70,000 has been programmed in the Risk Management budget. This amount has been used to outfit 115 vehicles with dash cameras across Public Works, Parks Maintenance, Environmental Services, Building Inspection and Fire Rescue. To expand the program further recurring funding of $26,660.74 will be programmed through other departmental budgets in FY26 to install dash cameras in 29 additional vehicles in Public Works, Utility Customer Service, and Engineering.
The Police fleet is not included as they already have similar technology installed in their vehicles.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives to leverage technology to improve our effectiveness and efficiency.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approving an agreement with Samsara, Inc. through an interlocal agreement with Sourcewell Purchasing Cooperative in an amount not to exceed $96,660.74 annually for a total three-year contract amount not to exceed $289,982.22.