CC MEETING: November 7, 2023
DATE: October 31, 2023
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Marc Guy, Assistant City Manager
Title
Consider Approval Of The Purchase Of Twelve Tahoes From Lake Country Chevrolet Through An Interlocal Agreement With The TIPS Purchasing Cooperative In An Amount Not To Exceed $937,295.55.
Body
BACKGROUND:
Fleet Services is recommending the purchase of twelve Chevrolet Tahoes that will be assigned to the Police Department. The Tahoe is the workhorse of the Police Department. This purchase will replace eight Tahoes based on the Fleet replacement policy on age, maintenance and mileage. Three Tahoes will be replaced due to accidents and one Tahoe will become a K-9 unit, which was approved in this year’s budget.
The Tahoes will be purchased with the customized lighting packages, camera, computer wiring, interior modifications and ballistic panels installed before delivery. Fleet Services and the Police Department have collaborated to streamline this process so the Tahoes can be purchased as a turnkey package. This will standardize the units and allow faster availability to be put into service when they are delivered to the City.
Staff recommends acquiring the vehicles with the bid from Lake Country Chevrolet through TIPS. The TIPS cooperative purchasing entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
FINANCIAL IMPLICATIONS:
The vehicles will be purchased with budgeted funds from the Fleet Replacement Fund and Police Department operations budget.
Lake Country Chevrolet
Tahoes (12) (via TIPS)
Patrol Units (11) $852,713.40
K9 Unit (1) $ 84,582.15
Total $937,295.55
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval to purchase twelve Tahoes from Lake Country Chevrolet through an interlocal agreement with the TIPS purchasing cooperative in an amount not to exceed $937,295.55.