CC MEETING: July 8, 2025
DATE: July 1, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director Fleet and Facilities
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing the City Manager To Approve A Contract For The Purchase Of Three Toro Mowers From Professional Turf Products Through An Interlocal Agreement With The Sourcewell Purchasing Cooperative In An Amount Not To Exceed $309,162.85.
Body
BACKGROUND:
Fleet Services is recommending the purchase of three pieces of mowing equipment from Professional Turf Products through an interlocal agreement with Sourcewell purchasing cooperative. These pieces of equipment will be used by Indian Creek Golf Course. This purchase consists of two Groundmaster 4500 series mowers, and one Reelmaster 5510-D mower which are used to maintain grass roughs and fairways at Indian Creek Golf Course.
Mowing units in the City’s fleet have an average life expectancy of 5 to 6 years. The useful life is dependent on several factors, such as wear and tear, service application and the load/capacity. The units being replaced have been in service for at least 8 years and are being retired based on age, wear and tear, and maintenance.
The Golf maintenance group has selected the Toro Groundsmaster 4500 and Toro Reelmaster 5510-D mower as the replacement mower. These mowers are available from Professional Turf Products through the Sourcewell purchasing cooperative. This cooperative entity meets all state of Texas competitive bidding requirements.
QUOTES:
Professional Turf Products (via Sourcewell)
Reelmaster 5510-D (1) $ 89,580.72
Groundsmaster 4500 (2) $191,476.42
Contingency if needed $ 28,105.71
Total $309,162.85
FINANCIAL IMPLICATIONS:
The equipment will be purchased from budgeted funds from the Golf Fund.
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing equipment such as this ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to approve a contract for the purchase of two Toro Groundsmaster 4500 mowing units and one Reelmaster 5510-D mowing unit from Professional Turf Products through an interlocal agreement with the Sourcewell purchasing cooperative in an amount not to exceed $309,162.85. This amount includes a 10% contingency if needed.