CC MEETING: February 18, 2025
DATE: February 12, 2025
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Execute A Change Order To The Contract With HD Way Concrete Service, LLC For Arterial Street Panel Replacement Pursuant To BID #24-030, Increasing The Amount Of The Current Term By An Amount Not To Exceed $1,500,000.00, For A Total Term Amount Of $3,500,000.00, Increasing The Total Three-Year Contract To An Amount Not To Exceed $7,500,000.00.
Body
BACKGROUND:
The City of Carrollton has an existing contract with HD Way Concrete Service, LLC to provide replacement of arterial classified street panels. The services assist by reducing the pending backlog of pavement repairs necessary on arterial classified streets.
We are asking for the proposed change order to accommodate the increasing workload and increasing materials and labor pricing that is required to perform needed street repairs on our arterial classified streets.
The current proposed change order will increase the contract totals by 25%, which is allowed by state statute to ensure a continuation of existing services.
FINANCIAL IMPLICATIONS:
To ensure there is funding available to continue the services, this change order consists of an additional $1,500,000.00, which increases the current contract from $6,000,000.00 to $7,500,000.00, a 25% increase. Funding is available in Streets Consolidated account 854460 122180499, the Public Works account designated for Arterial Street Panel Replacement
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council authorize the City Manager to execute a change order to the contract with HD Way Concrete Service, LLC for Arterial Steet Panel Replacement pursuant to BID #24-030, increasing the amount of the current term by an amount not to exceed $1,500,000.00, for a total term amount of $3,500,000.00, increasing the total three-year contract to an amount not to exceed $7,500,000.00.