CC MEETING: June 25, 2024
DATE: June 12, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Marc Guy, Assistant City Manager
Title
Consider Approval Of BID #24-043 For Traffic Signal Equipment From Various Vendors In An Amount Not To Exceed $400,000.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $1,200,000.00.
Body
BACKGROUND:
This bid is for the purchase of traffic signal equipment repairs, maintenance, installation of new traffic signals, and replacement of existing pole tops and bases as necessary throughout the City.
On May 2, 2024, the City issued BID #24-043 for traffic signal equipment. Bid notifications were posted online, interested vendors were contacted and advertisements were placed in the Dallas Morning News. The bid closed on May 17, 2024. Ten vendors submitted a response.
The Public Works Department reviewed the submissions and selected multiple vendors - Techline, Inc., Consolidated Traffic Controls, Inc., Texas Highway Products, LTD., AM Signal, LLC., Iteriis, Inc., and MoboTrex, Inc. The Department elected to award the bid to six vendors by line item based on the need for an adequate supply of parts and to maintain continuation of operations if a single vendor cannot provide the requested supplies. The award will be for a one-year initial term. The award also includes two additional, one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential three-year total contract amount not to exceed $1,200,000.00.
FINANCIAL IMPLICATIONS:
The traffic signal supplies and equipment listed on BID #24-043 will be purchased from budgeted funds for the cost center and in the amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
404001-Traffic Operations 60920 $200,000.00
Various Capital Accounts $200,000.00
TOTAL $400,000.00
The quantities listed on the tab sheet and in the bid document were stated as estimates only. The staff-recommended approval amount is based on the Public Works Department’s budget allocation for the purpose of traffic signal equipment.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve BID #24-043 for traffic signal equipment from Techline, Inc., Consolidated Traffic Controls, Inc., Texas Highway Products, LTD., AM Signal, LLC., Iteriis, Inc., and MoboTrex, Inc. in an amount not to exceed $400,000.00 annually, for a total three-year contract amount not to exceed $1,200,000.00.