CC MEETING: March 3, 2015
DATE: February 24, 2015
TO: Leonard Martin, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider Authorizing The City Manager To Approve A Professional Services Contract With Birkhoff, Hendricks & Carter, LLP For Design Of The Frankford Lift Station Improvements In An Amount Not To Exceed $60,320.00.
Body
BACKGROUND:
The Engineering and Public Works Departments routinely identify wastewater collection system problems which, due to age and condition, require replacement. This replacement program is part of an ongoing effort to improve utility service, reduce inflow and infiltration into the sewer system, and reduce the costs of operation and maintenance. Continuing from previous years, lift stations are now a main focus of rehabilitation efforts. The next lift station on the list is the Frankford lift station located south of Frankford Road and west of Trade Center Drive, which was constructed in 1986. This lift station is nearing 30 years old and is in need of upgrades to the electrical system and controls in addition to properly sizing the pumps for the service area. The reconstruction will also eliminate confined space conditions that currently exist at the station.
Consultant selection was performed using a request for qualifications (RFQ) method where engineering firms submitted a two-part statement of qualifications which was evaluated by a three person committee. The first part contained a project approach, understanding, schedule and similar-type-projects-completed section without knowing the firm's name. These were scored and ranked and from there the top 4 were evaluated further using the qualifications of the firm and the proposed design team members. The top firms were then selected for projects during the next two years.
FINANCIAL IMPLICATIONS:
Birkhoff, Hendricks & Carter, LLP has submitted a proposal to the City to perform the engineering design services for the project for an amount not to exceed $60,320.00. Funding for this project is available in the Utility Consolidated Fund (Account Unit 855160-115470799) in the amount of $60,320.00.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will contribute to community sustainability by:
- Sustaining quality of life - Improvements to the sanitary sewer lift station will ensure that the collection system will work properly for many years to come.
- Sustaining day-to-day operations - The replacement of the old lift station should reduce the need for non-scheduled or emergency repairs and reduce power costs.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to enter into an engineering design services contract with Birkhoff, Hendricks & Carter, LLP for the preparation of engineering plans for the Frankford Lift Station in an amount not to exceed $60,320.00.