CC MEETING: May 20, 2025
DATE: May 14, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract For The Purchase Of One F-250 Truck From Silsbee Ford Through An Interlocal Agreement With The TIPS Purchasing Cooperative In An Amount Not To Exceed $112,984.85.
Body
BACKGROUND:
Fleet Services is recommending the purchase of one vehicle assigned to the Animal Services Department. The recommended purchase will consist of one Ford F-250 pickup truck with a Hartstra service body. The current vehicle in the fleet will be retired per Fleet’s policy on age, mileage and maintenance. The average expected life span of these types of vehicles is seven years. The vehicle being replaced eight years old.
These trucks are used daily for transporting staff, towing trailers and equipment and animal control patrol around the City. Vehicles such as these are the basic backbone of the City’s fleet. The recommended replacement is being made after discussions with operators and managers to properly align vehicle specifications with current business needs.
Staff recommends purchasing the vehicle with the bid from Silsbee Ford through the TIPS cooperative purchasing agreement. This cooperative purchasing entity meets all state of Texas competitive bidding requirements. Use of cooperative purchasing agencies is allowed under Texas state law.
FINANCIAL IMPLICATIONS:
The truck will be purchased from budgeted funds from the Fleet Replacement Fund. The amount requested includes a 10% contingency fee for unforeseen price increases.
QUOTE:
Silsbee Ford (via TIPS)
Animal Services Trucks (1) $102,713.50
Contingency Fee $ 10,271.35
Total $112,984.85
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as this ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to approve a contract for the purchase of one truck from Silsbee Ford in an amount not to exceed $112,984.85 through an interlocal agreement with the TIPS purchasing cooperative.