CC MEETING: July 16, 2024
DATE: July 8, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Krystle Boise, Strategic Services Director
Title
Consider Approval Of BID #24-044 For Street Sweeping Services From Sweeping Corporation of America, LLC In An Amount Not To Exceed $159,000.00 Annually With A Total Contract Amount Not To Exceed $477,000.00.
Body
BACKGROUND:
This bid is for Street Sweeping Services. The service to be performed under this annual contract will include monthly sweeping of the curb & gutter lines of the Central Business District, certain Arterial and Collector classified streets and medians, and seven municipal parking lots.
On June 10, 2024, the City issued BID #24-044 for Street Sweeping Services. Bid notifications were posted online, interested vendors were contacted and advertisements were placed in the Dallas Morning News. The bid closed on June 25, 2024. Three vendors submitted responses.
The Public Works Department reviewed the submissions and selected Sweeping Corporation of America, LLC based on the lowest responsive bid. The award will be for a one-year initial term. The award also includes two additional, one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential three-year total contract not to exceed $477,000.00.
FINANCIAL IMPLICATIONS:
The Street Sweeping Services on BID #24-044 will be purchased from budgeted funds from the cost center in the amount as listed below:
ACCOUNTING UNIT ACCOUNT NUMBER BUDGET AMOUNT
406001 - Contract Admin. 61190 $159,000.00
The quantities listed on the tab sheet and in the bid document were stated as estimates only. The staff-recommended approval amount is based on the Public Works Department’s budget allocation for the purpose of street sweeping services.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve BID #24-044 from Sweeping Corporation of America, LLC for street sweeping services in an amount not to exceed $159,000.00 annually for a total three-year contract amount not to exceed $477,000.00.