CC MEETING: March 19, 2024
DATE: March 13, 2024
TO: Erin Rinehart, City Manager
FROM: Cory Heiple, Environmental Services Director
Marc Guy, Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Enter Into A One-Year Contract With Southern Petroleum Laboratories, Inc. For Industrial Pretreatment Sampling And Analysis Services In An Amount Not To Exceed $130,000.00.
Body
BACKGROUND:
The City’s industrial pretreatment program is federally mandated by the Environmental Protection Agency (EPA) and requires periodic monitoring of industrial wastewater discharges from Carrollton industries into the City’s sanitary sewer system. This agenda item seeks authorization to contract with Southern Petroleum Laboratories, Inc. for this sampling and laboratory analysis. Under the pretreatment program, the City must ensure consistent quality control, documentation and legal defensibility of all field sampling and laboratory analyses.
Due to the EPA certification and technical services required for this program, laboratory selection is based on a comparison of multiple certified laboratories. Ranking criteria consist of analytical result accuracy as compared to known standards, technical accuracy and precision, turnaround times, quality of field services and value. To meet program goals, staff recommends that Southern Petroleum Laboratories, Inc. be selected to conduct wastewater monitoring.
FINANCIAL IMPLICATIONS:
This item is funded from the Environmental Services Department’s operating budget. The direct cost of sampling and analysis is fully recovered from the regulated industries, including administrative fees to partially recover administrative costs.
COST CENTER LINE ITEM BUDGET AMOUNT
Environmental Services 61190 - Professional Services $130,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
Compliance with the pretreatment program’s monitoring requirements ensures that the discharges from the City’s regulated industries conform to ordinance limits and prohibitions. This minimizes, if not prevents:
• Discharges of excessive oils and suspended solids, which could cause blockages in the sewer lines and result in sanitary sewer overflows;
• Discharges of corrosive, toxic and flammable materials that could damage the infrastructure and pose a life and safety risk to the public;
• Interference with wastewater treatment and sludge quality at the TRA treatment plant;
• Trinity River water quality impacts from pollutants that are not removed by treatment.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of a resolution authorizing the City Manager to enter into a one-year contract with Southern Petroleum Laboratories for sampling and laboratory analysis, in an amount not to exceed $130,000.00.