CC MEETING: June 17, 2025
DATE: June 2, 2025
TO: Erin Rinehart, City Manager
FROM: Scott Whitaker, Director of Parks & Recreation
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into Agreements With Multiple Vendors Pursuant To Bid #25-041 For Tree Trimming Services In An Amount Not To Exceed $95,000.00 Annually, For A Three-Year Total Amount Not To Exceed $285,000.00.
Body
BACKGROUND:
This contract is to provide routine and as-needed tree trimming services at all city parks and facilities, as well as emergency tree-trimming services from storm-related damage.
On May 12, 2025, the City issued BID #25-041 for the purchase of Tree Trimming Services. Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News. Twelve vendors submitted responses.
The Parks Department reviewed the submissions based on the lowest responsive selection criteria, which include price and other factors such as response times. Three (3) vendors were selected who met the City’s requirements. The selected vendors are Elite Tree Service, LLC, Yeehaw Tractor Guys, LLC, and Fannin Tree Farm Sales, Inc.
The award will be for a one-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendors, for a potential three-year total contract not to exceed $285,000.00.
FINANCIAL IMPLICATIONS:
The products and services on Bid # 25-041 will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Parks Maintenance 63010 - R/M Support Struct. $75,000.00
CAP Account (ICGC) 61190 - Other Prof Services $20,000.00
$95,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives to manage infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to enter into agreements with multiple vendors pursuant to Bid #25-041 for Tree Trimming Services in an amount not to exceed $95,000.00 annually, for a three-year total amount not to exceed $285,000.00.