CC MEETING: July 8, 2025
DATE: July 1, 2025
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing the City Manager To Approve A Contract For The Purchase Of Eleven John Deere Gators From United Ag And Turf Through An Interlocal Agreement With The Sourcewell Purchasing Cooperative In An Amount Not To Exceed $135,331.71.
Body
BACKGROUND:
Fleet Services is recommending the purchase of eleven pieces of ground maintenance equipment from United Ag and Turf, through an interlocal agreement with Sourcewell purchasing cooperative. These pieces of equipment will be used by Indian Creek Golf Course. This purchase consists of eleven John Deere Gator maintenance carts which are used to maintain the playing surfaces at Indian Creek Golf Course.
Ground maintenance units in the City’s fleet have an average life expectancy of 5 to 6 years. The useful life is dependent on several factors, such as wear and tear, service application and the load/capacity. The units being replaced have been in service for at least 6 years and are being retired based on age, wear and tear, and maintenance.
The Golf maintenance group has selected the John Deere Gator as the replacement unit. These ground maintenance units are available from United Ag and Turf through the Sourcewell purchasing cooperative. This cooperative entity meets all state of Texas competitive bidding requirements.
QUOTES:
United Ag and Turf (via Sourcewell)
John Deere Gator maintenance cart (11) $123,028.83
Contingency if needed $ 12,302.98
Total $135,331.71
FINANCIAL IMPLICATIONS:
The equipment will be purchased from budgeted funds from the Golf Fund.
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing equipment such as this ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to approve a contract for the purchase of eleven John Deere Gator maintenance carts through an interlocal agreement with the Sourcewell purchasing cooperative in an amount not to exceed $135,331.71. This amount includes a 10% contingency fee, if needed.