CC MEETING: May 6, 2025
DATE: April 28, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Professional Services Contract With Parkhill, Smith And Cooper, Inc. (DBA Parkhill), For Architectural And Engineering Services Related To The Oak Creek Tennis Center Addition Project In An Amount Not To Exceed $643,000.00.
Body
BACKGROUND:
Proposition C of the 2022 Bond Election provided for improvements at the Oak Creek Tennis Center, which was originally built in 2001. The project scope includes the construction of four additional tennis courts, eight new pickleball courts (some courts covered), expansion of the pro shop building to add restrooms with at least two showers each and a meeting room, interior remodel of the pro shop, expansion of the parking lot, and other site amenities (landscaping, sidewalks, lighting, benches, etc.). The improvements are intended to serve the continuing needs of the community and further promote the physical wellbeing of Carrollton citizens. Tennis at OCTC has continued to grow and hosting more leagues and tournaments the additional four courts are essential. Pickleball is the most requested use, and our indoor and outdoor courts cannot keep up with the demand.
The City evaluated Statements of Qualifications (SOQs) from seven architectural/engineering firms with prior tennis and pickleball center experience in selection of the design consultant. Staff members from the Engineering and Parks departments were consulted and evaluated the qualifications, experience, and proposed project management approach of each firm. Staff have identified the architectural/engineering design firm of Parkhill, Smith, and Cooper, Inc. (dba Parkhill) as the most qualified to provide the design and construction administration services. Parkhill has an exemplary record of assisting their clients deliver award-winning sports and recreation projects, and their clients include the cities of McKinney, Southlake, and Lubbock to name a few.
FINANCIAL IMPLICATIONS:
Parkhill, Smith and Cooper, Inc. (dba Parkhill) has submitted a proposal to the City of Carrollton to perform the professional services for the project for an amount not to exceed $643,000.00. Funding will be available in the Parks Consolidated Fund (Account Unit 854360) with 2022 Bond Funds.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
- Supporting HOSPITALITY by providing opportunities for a healthy lifestyle.
- OPTIMIZING our facilities by adapting our business practices to respond to changing conditions.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to approve a professional services agreement with Parkhill for design and construction administration services for the Oak Creek Tennis Center Addition project in the amount not to exceed $643,000.00.