City Council Meeting Date: July 21, 2026
Date: July 9, 2026
To: Erin Rinehart, City Manager
From: Jody Byerly, Director of Public Works
Shannon Hicks, Assistant City Manage
Title
Consider Authorizing The City Manager To Enter Into An Agreement With CJA Enterprise LLP and E-Lane Freight Services LLC Pursuant To Bid #26-029 For Sand And Gravel Supplies In An Amount Not To Exceed $172,000.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $516,000.00.
Body
Background:
On May 12, 2026, the City issued BID #26-029 for Sand and Gravel Supplies. Bid notifications were posted online. Interested vendors were contacted and advertisements were placed in the Dallas Morning News. The bid closed on May 28, 2026. Six vendors submitted a response.
The Public Works Department reviewed all submissions and selected both a primary and a secondary vendor. CJA Enterprise LLP is recommended as the primary vendor due to its significant cost advantage as the lowest responsive bidder. E-Lane Freight Services LLC is recommended as the secondary vendor, offering competitive pricing across all bid items and having close proximity to the Public Works Central Service Center, which is beneficial for obtaining time sensitive materials needed for emergency repairs. CJA Enterprise LLP has been the sole vendor under the previous contract; however, typical delivery times average approximately one week.
The award will be for a one-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential three-year total contract.
Financial Implications:
The sand and gravel supplies listed in BID #26-029 will be purchased from budgeted funds from the cost center and in the amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Public Works: Base Materials - 60350 $143,000.00
Parks: Base Materials - 60350 $29,000.00
Total: $172,000.00
Impact on Community Sustainability:
This project supports and aligns with the City Council’s goals and objectives to manage infrastructure with fiduciary care.
Staff Recommendation/Action Desired:
Staff recommends that City Council authorize the City Manager to approve an agreement with CJA Enterprise LLP and E-Lane Freight Services LLC pursuant to bid #26-029 for Sand and Gravel Supplies in an amount not to exceed $172,000.00 annually, for a three-year total contract amount not to exceed $516,000.00.