CC MEETING: August 20, 2024
DATE: August 12, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Krystle Boise, Director of Strategic Services
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute Contract Amendment No. 1 With AECOM For General Engineering Consultant Services Related To Project Management In An Amount Not To Exceed $500,000.00, For A Revised Contract Amount Not To Exceed $762,500.00.
Body
BACKGROUND:
On February 20, 2024, City Council approved a Resolution authorizing the City Manager to execute a professional services agreement with AECOM for general engineering consultant services related to project management. The original contract provided for one project manager to oversee construction projects for the City. The current contractor is providing the City project management of three horizontal construction projects. Contract Amendment No. 1 will provide additional project management services focused on vertical construction projects similar to: City Jail Upgrades, Fire Station 5/South Service Center Construction, Oak Creek Tennis Center Improvements, and City Hall Phase 2.
A formal selection process was conducted, by which a Request for Qualifications (RFQ) was publicly advertised, and firms were evaluated on criteria that included their understanding of the required services, similar project experience, personnel depth and company qualifications. The most qualified firms were identified by staff and then approved by City Council.
FINANCIAL IMPLICATIONS:
Funding for these services will come from the respective capital project fund and is currently available.
Staff is proposing this contract amendment with a total amount not to exceed $500,000.00. Project selection will be based on individual capabilities, variability in project size and scope requirements.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
• Ensuring construction provided to the city meets project requirements.
• Continuing to complete construction projects in a timely manner.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of a Resolution authorizing the City Manager to negotiate and execute contract amendment No. 1 with AECOM for general engineering consultant services related to project management in an amount not to exceed $500,000.00 for a total maximum fee not to exceed $762,500.00.