CC MEETING: November 19, 2024
DATE: November 11, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve An Agreement With Pro-Pipe Inc., Pursuant to Bid #25-007 For The Sanitary Sewer Cleaning - Trunk Interceptors In An Amount Not To Exceed $98,000.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $294,000.00.
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BACKGROUND:
This contract will be used by the Public Works Department to clean and maintain the larger type of wastewater interceptor lines. These routine cleanings are performed annually to keep waste moving throughout the wastewater system. On October 1, 2024, the City issued BID #25-007 for the Sanitary Sewer Cleaning - Trunk Interceptors. Bid notifications were posted online, the bid closed on October 16, 2024. Three vendors submitted a response.
The Public Works Department reviewed the submissions and selected Pro-Pipe Inc. based on the lowest responsive bids per item. The award will be for a one-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential three-year total contract not to exceed $294,000.00.
FINANCIAL IMPLICATIONS:
The sewer cleaning services listed in BID #25-007 will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT__
405003-Wastewater 61190 $98,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council authorize the City Manager to approve an agreement with Pro-Pipe Inc., pursuant to bid #25-007 for Sanitary Sewer Cleaning - Trunk Interceptors in an amount not to exceed $98,000.00 annually, for a total three-year total contract amount not to exceed $294,000.00.