CC MEETING: September 10, 2024
DATE: August 21, 2024
TO: Erin Rinehart, City Manager
FROM: Elliott Reep, Emergency Management Coordinator
Rex Redden, Executive Director of Public Safety
Title
Consider A Resolution For The Ratification Of Emergency Storm Debris Removal Services By CrowderGulf, LLC. In An Amount Not To Exceed $1,266,800.
Body
BACKGROUND:
One the morning of May 28th, 2024, the City of Carrollton was impacted by a thunderstorm wind event. During this event, all 37.1 square miles of the City were impacted by the equivalent of an EF-1 tornado or Category 1 hurricane (85 to 95 mph wind). The total estimated debris exceeded 150,000 cubic yards.
In the immediate aftermath of the storm, damage assessments made it evident that significant tree and vegetation damage had occurred throughout the City. Staff determined the event exceeded the City’s normal bulk waste service and activated a previously approved City Debris Removal Management Plan. To prepare for an incident such as this, the Carrollton Office of Emergency Management created a City Debris Management Plan in 2014 and in 2022 procured a stand-by contract with debris removal company Crowder Gulf; the contract was approved by City Council on June 14th, 2022.
The City requested the services of CrowderGulf on the day of the storm. CrowderGulf mobilized and started collecting storm debris on June 3rd, and coordinated with the current provider, Republic Services, who deployed all available resources as well. The CrowderGulf contract specified a daily rate of $3,600 per truck per day (they allowed the City to add a trailer to each truck for no additional charge), and $2,000 per wheel loader per day; a wheel loader is used to push debris from an area a truck cannot access to where the debris can be picked up. Operations began with four trucks but was expanded to six trucks and one wheel loader for maximum efficiency during the response. Storm debris removal operations effectively wrapped up on July 31st with 5,696 streets having been cleared. An estimated 151,809 cubic yards of storm debris was collected in just under two months.
FINANCIAL IMPLICATIONS:
The total for all operations under the contracted daily rates amounted to $1,266,800 and was budgeted through use of city contingency funds and a previously approved budgetary amendment. Additional excess funds from the Emergency response paid for employee overtime, tree trimming, and other necessary expenses. Any excess funds will be returned to the city’s contingency for future needed response.
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
854101 124460199 $2,436,400
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council ratification of the expenditure for emergency storm debris removal service and payment to Crowder Gulf, LLC. in an amount not to exceed $1,266,800.