CC MEETING: JANUARY 21, 2025
DATE: January 8, 2025
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With Untied Laboratories, Inc., HD Supply, Inc. DBA USA BLUEBOOKHD, Core & Main LP, Pursuant To Bid #25-013 For Water Chemicals In An Amount Not To Exceed $50,500.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $151,500.00
Body
BACKGROUND:
This contract will be used by the Public Works Department to purchase various wastewater and water chemicals such as, de-chlorination tablets, degreasers, and deodorizers. On November 4, 2024, the City issued BID #25-013 for Water Chemicals. Bid notifications were posted online, the bid closed on November 20, 2024. In total, five vendors submitted a response. The Public Works Department reviewed the submissions and decided to award the contract to multiple vendors since not all vendors bid on all items. Each vendor will be the source of the product that was bid on.
The award will be for a one-year initial term. The award also includes two additional one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential three-year total contract not to exceed $151,500.00.
FINANCIAL IMPLICATIONS:
The wastewater/water chemicals listed in BID #25-013 will be purchased from budgeted funds for the cost center and amount as listed below,
COST CENTER LINE ITEM BUDGET AMOUNT
405001- Utility Pumping 60220 $22,500.00
405002- Water Distribution 60220 $5,500.00
405003- Wastewater 60220 $22,500.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council authorize the City Manager to approve an agreement with Untied Laboratories, Inc., HD Supply, Inc. DBA USA BLUEBOOKHD, Core & Main LP, pursuant to bid #25-013 for wastewater chemicals in an amount not to exceed $50,500.00 annually, for a total three-year contract amount not to exceed $151,500.00.
NOTE: The quantities listed on the tab sheet and in the bid, document were stated as estimates only. The staff-recommended approval amount is based on the various Departments’ budget allocation for the purpose of water chemicals.