CC MEETING: September 23, 2025
DATE: September 9, 2025
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, P.E., Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Contract With Garret Shields Infrastructure, LLC For 2022 Miscellaneous Street Reconstruction (Cromwell Dr & Cemetery Hill Rd) Project In An Amount Not To Exceed $4,244,054.00.
Body
BACKGROUND:
This contract will provide for the reconstruction of two (2) streets: Cromwell Drive and Cemetery Hill Road (from Peters Colony to Rosemeade). The project consists of approximately 1,600 LF of residential street pavement, 2,650 LF of residential collector street pavement, 2,000 LF of water mains, and 850 LF of sanitary sewer mains.
The duration of construction is 365 calendar days. Construction will be performed such that all of the streets will not be under construction at one time. Project signs will be placed at the entrances to the subdivision while it is under construction. All residents will be notified in writing regarding the construction schedule prior to the start of construction. Also, a neighborhood meeting with the homeowners and the contractor will be held prior to construction. Additional handouts will be distributed as required during the project.
FINANCIAL IMPLICATIONS:
Construction services for this project have been selected through Engineering Bid Number 2025-06 utilizing the Competitively Sealed Bid process in accordance with State Law. Twelve (12) bids were received on September 2, 2025. The low bid, in the amount of $4,244,054.00, was submitted by Garret Shields Infrastructure, LLC. The Engineer’s Estimate for the project was $5,288,070.00. Garret Sheilds has not worked directly for the City of Carrollton but does have positive references from the City of Plano, North Richland Hills and Highland Village. Funding is available in Account Unit 854460 (Streets Consolidated).
With this neighborhood reconstruction staff recommends the inclusion of a construction contingency. The construction contingency provides an expedient manner to accommodate unforeseen costs and minor additions in work common in all construction projects. Examples include unexpected conditions discovered during construction, and changes to design that were not possible during plan generation. All charges against contingency must be supported by detailed pricing information and approved by the City through a formal change order. However, having advanced Council authorization ensures that work progress is not impeded. Typical construction contingencies for a project of this magnitude range from 2-5% of the total contract amount. The construction contingency for the 2022 Miscellaneous Street Reconstruction (Cromwell Dr & Cemetery Hill Rd) project is recommended at 5% (original contract amount) or $212,000.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
- Sustaining quality of life - Improvements in the subdivision should improve the appearance of the neighborhood which should promote residents to provide better upkeep of properties in the neighborhood.
- Sustaining day-to-day operations - The replacement of substandard street pavement, water and sewer lines should reduce the need for non-scheduled or emergency repairs.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends award of the construction contract for the 2022 Miscellaneous Street Reconstruction (Cromwell Dr & Cemetery Hill Rd) Project to Garret Shields Infrastructure, LLC in the amount of $4,456,054.00 ($4,244,054.00.00 original proposal and $212,000 (5%) construction contingency).