CC MEETING: September 10, 2024
DATE: September 3, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Shannon Hicks, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Construction Contract With Camino Construction LP For The Country Villas Street Reconstruction Project In An Amount Not To Exceed $7,790,000.00.
Body
BACKGROUND:
This contract will provide for the reconstruction of thirteen (13) streets in the Country Villas neighborhood in the City of Carrollton. The streets include Stonecreek Drive, Country Villa Drive, Country Villa Circle, Stonecreek Place, Stonecreek Court, Keller Springs Court, Keller Springs Place, Keller Springs Road, Brook Mount Court, Creekwood Court, Glenwood Court, Heather Glen Court, Meadowstone Court and Misty Meadow Court. The project consists of replacing approximately 16,600 LF of neighborhood streets, 2,500 LF of sidewalks, 7,010 LF of sanitary sewer mains, and 8,050 LF of water mains. This project is part of the 2022 Bond Program.
FINANCIAL IMPLICATIONS:
Three (3) proposals were received on August 27th, 2024. In evaluation of the proposals, Camino Construction, L.P. submitted the lowest total bid of $7,556,540.00. The engineer’s estimated construction cost is $6,923,350.00. State Law requires evaluation of all selection criteria which included not only the price but the validity or reliability of the price along with contractor qualifications, which includes performance on past similar projects, experience of personnel assigned to the project, magnitude of municipal work, etc.
Camino Construction, L.P. has a good reputation with City of Dallas and has successfully delivered several projects. Upon incorporation of all selection criteria, Camino Construction, L.P. is the most qualified contractor for this project and offers the best overall value to the City.
Funding is available in Account Unit 854460 (Streets Consolidated).
With this neighborhood reconstruction staff recommends the inclusion of a construction contingency. The construction contingency provides an expedient manner to accommodate unforeseen costs and minor additions in work common in all construction projects. Examples include unexpected conditions discovered during construction, and changes to design that were not possible during plan generation. All charges against contingency must be supported by detailed pricing information and approved by the City through a formal change order. However, having advanced Council authorization ensures that work progress is not impeded. Typical construction contingencies for a project of this magnitude range from 2-5% of the total contract amount. As a cost control measure, the construction contingency for the Country Villas Street Reconstruction is recommended at approximately 3% (original contract amount) or $233,460.00.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
• Sustaining quality of life - Improvements in the subdivision should improve the appearance of the neighborhood which should promote residents to provide better upkeep of properties in the neighborhood.
• Sustaining day-to-day operations - The replacement of substandard street pavement, water and sewer lines should reduce the need for non-scheduled or emergency repairs.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to approve a construction contract with Camino Construction, L.P. For the Country Villas Street Reconstruction project in an amount not to exceed $7,790,000.00. ($7,556,540.00 proposal and a $233,460.00 (3%) construction contingency).