CC MEETING: November 5, 2024
DATE: October 29, 2024
TO: Erin Rinehart, City Manager
FROM: Robert Arredondo, Chief of Police
Rex Redden, Executive Director of Public Safety
Title
Consider A Resolution Authorizing The City Manager To Enter Into A Jail Management System Services Agreement With Black Creek Integrated Systems Corporation For An Amount Not To Exceed $50,616.50 For the First Year And A Five Year Total Not To Exceed Amount Of $245,173.50
Body
BACKGROUND:
In 2018, the City Council approved the initial five-year contract with Black Creek Integrated Systems Corporation (“Black Creek”) to provide a new jail management system in an amount of $323,334. Today, Black Creek serves as the SallyPort Jail Management System in the Carrollton Detention Center. SallyPort is used to gather all pertinent information about arrested persons who are housed in the Detention Center to include biographical information, criminal charges filed, and medical information specific to each arrestee. The software is also used to track jail population and document the method of release for each arrestee.
As of August 8, 2024, the total amount of expenditures on the original contract is $311,000. The Police Department is seeking to extend the Black Creek licensing subscription agreement for another 5-year period. The first year of this agreement is in the amount of $50,616.50 and four additional years in the amount of $194,557.00, for a total amount not to exceed $245,173.50.
FINANCIAL IMPLICATIONS:
The total cost of this five-year contract is $245,173.50
The funding for this purchase will come from budgeted departmental funding. This purchase will be made through Black Creek Integrated Systems Corporation as a sole source provider.
IMPACT ON COMMUNITY SUSTAINABILITY:
Maintaining the Software Support plan will ensure the availability of 24-hour technical support which in turn will ensure the accuracy of the information gathered on each arrestee as well as provide an accurate count of the current Detention Center population.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of a resolution authorizing the City Manager to enter into an agreement for renewal of the Black Creek JMS licensing subscription agreement for a five-year total not to exceed amount of $245,173.50.